Process Map for Community Outreach

A step-by-step guide for respectful initial contact and relationship building with Indigenous communities.

download pdf guide
view outreach toolkit

4 Phase Approach

This process prioritizes community autonomy, cultural protocols, and relationship-building over extractive research practices.

phase 1

2-4 weeks

Research & Preparation

Learn about the community, their cultural protocols, and current initiatives.

Key Tasks

  • Review community websites and cultural centers
  • Research historical context and sovereignty status
  • Identify existing partnerships and ongoing projects
  • Study relevant cultural protocols and guidelines

phase 2

1-3 months

Initial Outreach

Make respectful contact through appropriate channels and representatives.

Key Tasks

  • Review community websites and cultural centers
  • Introduce yourself, your institution, and research goals
  • Request permission for a formal presentation
  • Be prepared to wait and follow their timeline

phase 3

1-2 months

Community Presentation

Present your research proposal to community stakeholders and leaders.

Key Tasks

  • Prepare clear, jargon-free presentation materials
  • Explain potential benefits and risks to the community
  • Discuss data ownership and access protocols
  • Answer questions transparently and honestly

phase 4

2-6 Months

Collaborative Planning

Work together to develop research protocols that respect community values.

Key Tasks

  • Establish community advisory board or liaisons
  • Develop data governance and sharing agreements
  • Create protocols for community review and consent
  • Plan for ongoing communication and feedback
A Gentle Reminder

Relations before Research

Authentic collaboration with Native communities requires patience, humility, and genuine, intentional commitment to community benefit. Be prepared for “no” as an answer, and respect community decisions about their cultural knowledge and data. The process of building trust may take years—and that’s as it should be.

Learn about the Four R’s Framework